DIGITIZE YOUR PAYROLL OPERATIONS

One of the biggest causes of inaccuracies in the payment process is human error. HR and accounting face significant strain on account of payroll queries. Employees tend to become increasingly disengaged if payroll issues can not be resolved promptly. Digitization across the business can effectively streamline processes.

DIGITAL TRANSFORMATION DRIVES UAE’S PAYROLL SYSTEMS

The role of the HR function is as critical in the UAE as it is all over the world. Digital transformation in Dubai and the UAE is driven by the convergence of policy, technology, and innovation. There is no doubt that UAE is most aggressively approaching digital disruption. Latest technologies like Artificial Intelligence and Analytics(AI) and Robotic Process Automation (RPA) in Dubai are witnessing great adoptions. The automation of payroll systems leads to the implementation of digitally-driven HR innovations.

RPA & PAYROLL

It is relatively straightforward to quantify and measure the benefits of RPA’s speed, accuracy, and automation potential in finance, accounting, and procurement processes. The RPA payroll administration strategy is gaining traction due to the significant benefits that are demonstrated. These benefits include 100% consistency, significant processing speed improvement, and no human keystroke errors. It significantly raises the best of what humans and technology bring to the workplace. RPA effectively handles the tedium of error-prone high transaction volume-driven work.

USE CASES OF RPA

RPA can be effectively applied in payroll with the assumption that the processes are manual, below are a few examples:

LOADING EARNING AND DEDUCTION BATCHES

RPA usually initiates batch creation and imports into a payroll system or module outside of working hours daily. This allows payroll professionals to start the day with import activities completed. RPA conducts standard validations in a fraction of the time that it takes to run the same process manually.

TIME RECORD VALIDATION

Missing time entries for hourly employees and reconciling hours worked against budgeted hours daily are checked by bots. Payroll professionals are notified of discrepancies to be resolved the next day for early resolution while the previous day’s transactions are still fresh in employees’ minds.

POST CLOSE OR PRE-INITIATION ADMINISTRATION

End-of-the-year tasks like tax reconciliation and orphan payroll journal entries are performed during or immediately following payroll flows. Other use cases include benefit deduction report generation and auto reconciliation against benefit invoices.

Digital transformation looks equally at technology, people, and organizational impact. It is essential to examine the payroll function, identifying where employees can shift from transactional tasks to more strategic advisory roles. Data Direct, at a tactical level, can quantify routine tasks and prioritize the deployment of RPA based on automation feasibility and employee time savings.