We at Data Direct ensure the secure storage of the paper records of our valuable clients and comply with regulations by our Secure Document Storage & Management Services.
Secure preservation and compliance with best practices and international standards are key factors in business continuity. Our secure document storage and management service ensure risk mitigation and confidentiality of records based on applied knowledge, segregation practices and secure infrastructure.
Document scanning, document capture & management includes a variety of services. The skeleton structure includes document conversion and data capture either off-site or on-site. Those services are; receiving/collection of documents, preparation of documents, scanning, indexing, quality control, release, refile.
Our 20-year expertise in project management allows us to stand different in the crowd. Data Direct handles hundreds of millions of documents and images under its various sections that cover; documents, drawings, newspapers, books, OCR, OMR, ICR, Micrographics, Microfilm Scanning, Microfiche Scanning and Aperture Cards, form processing, moving hundreds of clients to a Paperless Office and an organized Electronic Archive System in different formats such as PDF, PDF/A, TIFF, JPG and others.
We have intelligent enterprise image capture software that captures and transforms your documents into application-ready information. It helps in lowering costs, minimizes risk, and connects the information required to get your job done. So any global enterprise can eliminate paper and advance business productivity, replacing manual paper processes with instant online data access.
Data Direct scanning services help our clients get rid of piles of files and folders by converting them into digital format. We remove bindings, staple pins, thread-holdings, etc. and straighten up their edges and send them for scanning. Contrast & Brightness Mapping is done to get quality images and clarity of written documents. Once the original documents are scanned and e-converted, they will be packed accordingly and sent back to the client.
We also do a security scan of applications, computers, networks, company’s devices and other related items to ensure that cyber threats are neutralized. Accordingly, a cyber-security service is suggested that will address issues like system vulnerability and maximum security for organization’s systems at nominal rates. This will ensure unhindered and continuous functioning so that work can be completed in the set time.
Companies often face difficulties in managing documents and stored data. It is also becoming increasingly difficult to store a huge amount of data for which they have to keep adding memory every year, resulting in spending more on data storage and its maintenance. This is where we come in. We provide an effective and cost-efficient document control service that aims at saving your important data and deleting what is ‘not needed’. Thus, we help you reduce your expenses on documentation and data storage.
After converting data from files and folders to e-documents and scanning them, we do their indexing by name, date, role/topic and department. All the data that has become redundant with time is shred and deleted after discussion and approval from the clients, while critical data is stored safely. Our cost and time-efficient indexing methodology helps our clients to access whatever data they want and whenever need in the future.
With our industry knowledge backed by our trained team of professional data entry operators; we manage full cycles of data entry services for our clients. This includes collecting data, sorting it, entering it into databases and maintaining accurate records of valuable company information. We help you get rid of the huge pile of physical documents with speed, accuracy and quality.